One entry point
The job gets recorded once, wherever it is most natural for the person doing it. Everything downstream reads from that.
Enter it once.Never again after that.
The same job details typed into three systems that do not speak to each other is not admin. It is a tax you pay every Friday afternoon.
What it costs you today
- The same information typed into two or three systems that do not connect
- Invoices raised days after the work because nobody had time
- Month-end rebuilt by hand out of documents and memory
Job notes go in one place, the invoice in another, the timesheet in a third, and the accountant gets a spreadsheet at the end of the month that somebody rebuilt by hand. Every retype is a chance to get a number wrong, and the errors surface weeks later when they are expensive to fix.
What we build
Four things, built around your week.
Documents that read themselves
Invoices, delivery notes, receipts and statements arriving by email are read and filed against the right job automatically, with the numbers extracted rather than retyped.
Invoicing the day the work happens
The invoice is raised from the completed job, not from someone's memory a week later. Cash arrives earlier for no extra effort.
One exceptions inbox
Anything that does not match — a duplicate, a missing document, a number that looks wrong — lands in a single queue for a human. Everything else just happens.
We have built this before
Docket — forty-six emails became fourteen jobs
Paperwork that files itself. Documents arriving by email are read, classified and attached to the right job automatically — then grouped into one task per thing that actually needs doing, not the four emails where someone asked for it. A shipping product, on its own pricing, in daily use.
docket.logixtecs.com ↗Before you ask
The ones that come up every time.
Does this replace our accounting software?
No. It feeds it. QuickBooks, Xero, whatever your bookkeeper insists on — we automate what happens before the data reaches it, which is where the hours actually go.
What happens when it gets something wrong?
It flags rather than guesses. Anything the system is not confident about goes to the exceptions queue with the original document attached, so a person decides in seconds instead of rekeying for minutes.
Is our data safe if it is being read automatically?
It stays in your own accounts. We build with least access — the automation can see the specific mailbox or folder it needs and nothing else — and every action is logged, so you can always see what touched what.
The other three
After-Hours Lead Response
Half the enquiries a local business gets arrive when nobody is at a desk.
Quoting & Estimate Automation
Quoting is where the margin is decided and where the week disappears.
Dispatch & Scheduling Automation
The schedule exists in six places — a whiteboard, a group chat, three phones and somebody's memory.
Last step
Fifteen minutes. One number. No pitch.
Tell us what eats your week. We will tell you what it is costing and whether it is worth automating — including when the honest answer is that it is not.
- We ask about your week, not your budget
- You get a real hours-and-dollars estimate on the call
- If we are not the right fit, we will say so in the first five minutes
- No follow-up sequence, no drip emails, no calling you for a month
Would rather just talk? Email hello@indyconsulting.ai.